Council Decision (Euratom) 2015/224 of 10 February 2015 amending Decision 2007/198/Euratom establishing the European Joint Undertaking for ITER and the Development of Fusion Energy and conferring advantages upon it

The Joint Undertaking shall ensure that the financial interests of its Members are adequately protected by carrying out or commissioning appropriate internal and external controls.’

This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

1 Upon request of the Director or the Governing Board, the Administration and Management Committee shall provide advice or recommendations on specific matters related to administrative and financial planning of the Joint Undertaking and carry out any other tasks which the Governing Board may delegate to it.

2 The Administration and Management Committee shall, in particular, prepare opinions for and recommendations to the Governing Board on the budget, the annual accounts, the project plan, the work programme, the resources estimate plan, the staff establishment plan, the staff policy plan and other related matters.

3 The Governing Board shall appoint members of the Administration and Management Committee from amongst representatives, with relevant professional experience in Administration and Management, nominated by the Members. One member of the Committee shall be Euratom.

4 Members of the Administration and Management Committee shall perform their duties in the general interest of the Joint Undertaking.

5 Subject to the prior approval of the Governing Board, the Administration and Management Committee shall adopt its rules of procedure.

1 The Procurement and Contracts Committee shall provide the Director with recommendations on the strategies in relation to procurement and grant activities and the award and follow-up of contracts and other related matters.

2 The Governing Board shall appoint the members of the Procurement and Contracts Committee from among persons of relevant professional experience in contractual and procurement matters. Members of the Governing Board shall not be members of the Procurement and Contracts Committee.

3 The members of the Procurement and Contracts Committee shall not be bound by any instructions. They shall be independent in the performance of their duties.

4 Subject to the prior approval of the Governing Board, the Procurement and Contracts Committee shall adopt its rules of procedure.’

1 The Technical Advisory Panel shall advise the Governing Board and the Director, as necessary, on the adoption and implementation of the project plan and work programme.

2 The Governing Board shall appoint the members of the Technical Advisory Panel from among persons of relevant professional experience in scientific and engineering matters concerning fusion and associated activities.

3 The members of the Technical Advisory Panel shall not be bound by any instructions. They shall be independent in the performance of their duties, in the general interest of the Joint Undertaking.

4 Subject to the prior approval of the Governing Board, the Technical Advisory Panel Committee shall adopt its rules of procedure.’

1 The Bureau shall assist the Governing Board in the preparation of its decisions and shall carry out any other tasks which the Governing Board may delegate to it.

2 The membership shall comprise the Chair of the Governing Board, the Chairs of the Committees, a representative of Euratom and a representative of the ITER host State. The Governing Board may appoint additional members to the Bureau.

3 The Chair of the Bureau shall be the Chair of the Governing Board.

4 Members of the Bureau shall perform their duties in the general interest of the Joint Undertaking.

5 Subject to the prior approval of the Governing Board, the Bureau shall adopt its rules of procedure.’

The Director shall prepare each year the submission of the project plan to the Governing Board, the resource estimates plan and the detailed annual work programme and budget.’

The annual report shall record the implementation of the work programme by the Joint Undertaking. It shall, in particular, outline the activities conducted by the Joint Undertaking and evaluate the results with respect to the objectives and the timetable set, the risks associated with the activities carried out, the use of resources and the general operation of the Joint Undertaking. The annual report shall be prepared by the Director, assessed by the Governing Board and sent by the Governing Board, together with its assessment, to the Members, the European Parliament, the Council and the Commission.’

1 In furtherance of its activities, the Joint Undertaking shall draw upon knowledge and facilities developed by competent public research organisations working in the field of fusion research and development.

2 The Governing Board, acting on a proposal from the Director, shall draw up a list, to be made public, of competent organisations designated by the Members which may carry out research and development activities in furtherance of the tasks of the Joint Undertaking, either individually or in networks. These activities may be eligible for financial support by the Joint Undertaking.

3 The implementing arrangements for the application of paragraphs 1 and 2 of this Article shall ensure transparency and competition among public research organisations and shall be laid down in the financial regulation and its implementing rules referred to in Article 13 and Annex III.’