Guideline of the European Central Bank of 11 September 2008 on data collection regarding the euro and the operation of the Currency Information System 2 (ECB/2008/8)

1 For the purposes of this Guideline: (a) ‘banknote recycling framework’ (BRF) means the framework for banknote recycling laid down in the document entitled ‘Recycling of euro banknotes: framework for the detection of counterfeits and fitness sorting by credit institutions and other professional cash handlers’ adopted by the Governing Council on 16 December 2004 and published on the ECB's website on 6 January 2005, as modified from time to time, as well as the documents relating to the deadlines for its implementation at national level; (b) ‘credit institution’ means a credit institution as defined in Article 4(1)(a) of Directive 2006/48/EC of the European Parliament and of the Council of 14 June 2006 relating to the taking up and pursuit of the business of credit institutions ; (c) ‘CIS 2’ means the system comprising: (i) the central database installed at the ECB to store all the relevant information on euro banknotes, euro coins, cash infrastructure and the BRF collected pursuant to this Guideline; (ii) the web-based online application which allows flexible configuration of the system and provides information on the data delivery and validation status, revisions and various types of reference data and system parameters; (iii) the reporting module for viewing and analysing the collected data; and (iv) the CIS 2 transmission mechanism; (d) ‘frontloading’ means the physical delivery of euro banknotes and coins by a future Eurosystem NCB to eligible counterparties in the territory of a future participating Member State during the frontloading/sub-frontloading period; (e) ‘sub-frontloading’ means the delivery of frontloaded euro banknotes and coins by an eligible counterparty to professional third parties in the territory of a future participating Member State during the frontloading/sub-frontloading period. Sub-frontloading for the purpose of this Guideline includes the supply of euro coins in starter kits to the general public; (f) ‘future Eurosystem NCB’ means the national central bank of a future participating Member State; (g) ‘eligible third parties’ means the European Commission, the national treasuries, mints and appointed public or private agencies of the national treasuries of the participating Member States; (h) ‘CIS 2 transmission mechanism’ means the ESCB XML Data Integration (EXDI) application. The EXDI application is used to transmit data messages between NCBs, future Eurosystem NCBs and the ECB in confidence, independently of the technical infrastructure (e.g. computer networks and software applications) supporting it; (i) ‘data message’ means a file containing monthly or semi-annual data of an NCB or future Eurosystem NCB for one reporting period or, in the case of revisions, one or several reporting periods in a data format compatible with the CIS 2 transmission mechanism; (j) ‘future participating Member State’ means a non-participating Member State that has fulfilled the conditions set for the adoption of the euro and in relation to which a decision on the abrogation of the derogation (pursuant to Article 122(2) of the Treaty) has been taken; (k) ‘working day’ means any day on which both the ECB and a reporting NCB are open for business; (l) ‘accounting data’ means the unadjusted value of euro banknotes in circulation corrected by the amount of unremunerated claims vis-à-vis credit institutions operating an extended custodial inventory programme at the close of a reporting period in accordance with Article 10(2)(a) and (b) of Guideline ECB/2006/16 of 10 November 2006 on the legal framework for accounting and financial reporting in the European System of Central Banks ; (m) ‘data event’ means an event recorded in the CIS 2 which triggers the sending of notification from the CIS 2 to one or more NCBs and the ECB. A data event occurs: (i) when an NCB has sent a monthly or semi-annual data message to the CIS 2 triggering a feedback message to that NCB and the ECB; (ii) when the data messages of all NCBs have been successfully validated for a new reporting period triggering a status report message from the CIS 2 to NCBs and the ECB; or (iii) when, following the sending of a status report message, a revised data message for an NCB is successfully validated by the CIS 2 triggering a revision notification to NCBs and the ECB.

2 Technical terms used in the Annexes to this Guideline are defined in the annexed Glossary.

1 NCBs shall report to the ECB the CIS 2 data relating to euro banknotes, i.e. the data items specified in Sections 1 to 4 of the table in Part 1 of Annex I on a monthly basis, while observing the booking rules specified in Part 3 of Annex I.

2 NCBs shall transmit the data identified as category 1 data and event-driven data in Annex V relating to euro banknotes no later than the sixth working day of the month following the reporting period.

3 NCBs shall transmit the data identified as category 2 data in Annex V relating to euro banknotes no later than the 10th working day of the month following the reporting period.

4 The first transmission of data relating to euro banknotes shall take place in October 2008.

5 NCBs shall use the CIS 2 transmission mechanism to transmit data relating to euro banknotes to the ECB pursuant to this Guideline.

1 NCBs shall collect CIS 2 data relating to euro coins, i.e. the data items specified in Sections 1 to 5 of the table in Part 1 of Annex II, from the relevant eligible third parties involved in euro coin issuance in their Member States.

2 NCBs shall report to the ECB the CIS 2 data relating to euro coins, i.e. the data items specified in Sections 1 to 6 of the table in Part 1 of Annex II on a monthly basis, while observing the booking rules specified in Part 3 of Annex II.

3 The requirements of Article 2(2) to (5) shall apply mutatis mutandis to the transmission of data relating to euro coins referred to in paragraph 1.

1 NCBs shall provide the ECB with the data relating to cash infrastructure, as specified in Annex III, on a semi-annual basis.

2 For the first time on the dates referred to in paragraph 7 and then on a semi-annual basis, NCBs shall provide the ECB with the data relating to the BRF, as specified in Annex III. The data provided to the ECB shall be based on data that NCBs have been able to obtain from credit institutions and other professional cash handlers pursuant to Section 2.7 of the BRF and the document entitled ‘Data collection from credit institutions and other professional cash handlers under the framework for banknote recycling’ .

3 NCBs shall use the CIS 2 transmission mechanism to transmit data relating to cash infrastructure and the BRF referred to in paragraphs 1 and 2.

4 Each year, at the latest by the sixth working day of October, NCBs shall transmit the data referred to in paragraphs 1 and 2 in respect of the reporting period from January to June of that year.

5 Each year, at the latest by the sixth working day of April, the NCBs shall transmit the data referred to in paragraphs 1 and 2 in respect of the reporting period from July to December of the previous year.

6 The first transmission of data relating to cash infrastructure, i.e. the data items specified in Sections 1.1 to 1.4, 2.1 and 2.3 to 2.6 of the table in Annex III, shall take place in October 2008.

7 The first transmission of data relating to the BRF, i.e. data items specified in Sections 2.2, 2.7 to 2.10 and 3 of the table in Annex III, shall take place as follows: (a) in October 2008 for the Nationale Bank van België/Banque Nationale de Belgique, the Deutsche Bundesbank, the Banque centrale du Luxembourg, De Nederlandsche Bank, the Oesterreichische Nationalbank and Suomen Pankki; (b) in October 2009 for Banka Slovenije; (c) in October 2010 for the Banque de France, the Central Bank of Cyprus and the Central Bank of Malta; and (d) in October 2011 for the Bank of Greece, the Banco de España, the Banca d'Italia, the Central Bank and Financial Services Authority of Ireland and the Banco de Portugal.

1 An NCB shall include in the contractual arrangements which it concludes with a future Eurosystem NCB pursuant to Article 3(3) of Guideline ECB/2006/9, specific provisions entailing that further to the reporting obligations laid down in that Guideline, the future Eurosystem NCB shall report to the ECB on a monthly basis the data items specified in Sections 4 and 5 of the table in Annex I and Sections 4 and 7 of the table in Annex II, while observing mutatis mutandis the booking rules specified in Part 3 of Annex I and Part 3 of Annex II, relating to any euro banknotes and/or coins which it borrows from and has had delivered to it by an NCB. Where a future Eurosystem NCB has not concluded such contractual arrangements with an NCB, the ECB shall conclude such contractual arrangements with that future Eurosystem NCB, including the reporting obligations referred to in this Article.

2 The first transmission of data relating to euro banknotes and/or coins as referred to in paragraph 1 shall take place no later than the sixth working day of the month following the month in which the future Eurosystem NCB first receives or produces such euro banknotes or coins.

3 The requirements of Article 2(2) and (5) shall apply mutatis mutandis to the transmission of data relating to euro banknotes and coins referred to in paragraph 1.

1 The ECB shall enter the reference data and system parameters referred to in Annex IV into the CIS 2 and shall maintain them.

2 The ECB shall take appropriate measures to ensure that those data and system parameters are complete and correct.

3 NCBs shall transmit to the ECB in a timely manner the system parameters specified in Sections 2.1 and 2.2 of the table in Annex IV: (i) on the entry into force of this Guideline; and (ii) on any subsequent change to the system parameters.

1 NCBs shall take appropriate measures to ensure the completeness and correctness of data required pursuant to this Guideline before transmitting them to the ECB. As a minimum, they shall perform the completeness checks set out in Annex V and the correctness checks set out in Annex VI.

2 Each NCB shall use applicable CIS 2 data to produce national net-issuance figures for euro banknotes. Each NCB shall then reconcile these figures with its accounting data prior to transmitting the CIS 2 data to the ECB.

3 The ECB shall ensure that the completeness and correctness checks specified in Annexes V and VI are carried out by the CIS 2 before the data are stored in the central database of the CIS 2.

4 The ECB shall verify NCBs' reconciliation of the national net-issuance figures for euro banknotes, as referred to in paragraph 2 and reported in the CIS 2, with the respective accounting data, and shall consult with the relevant NCBs in the event of any discrepancies.

5 If an NCB identifies an inconsistency in its CIS 2 data after such data have been transmitted to the ECB, that NCB shall send the corrected data to the ECB via the CIS 2 transmission mechanism without undue delay.

1 On receipt of a written request and subject to the conclusion of the separate contractual arrangements described in paragraph 2, the ECB shall grant access to the CIS 2: (i) for up to four individual users for each NCB, each future Eurosystem NCB and for the European Commission in its capacity as eligible third party; and (ii) for one individual user for each other eligible third party. The access granted to any eligible third party user shall be limited to data relating to euro coins and shall be granted in the first quarter of 2009. The ECB shall reasonably consider written requests for access to the CIS 2 for additional individual users, subject to availability and capacity.

2 The responsibility for the technical user management of individual users shall be laid down in separate contractual arrangements: (i) between the ECB and an NCB for its individual users and the individual users of the eligible third parties in the jurisdiction of the NCB's Member State; (ii) between the ECB and a future Eurosystem NCB for the latter's individual users; and (iii) between the ECB and the European Commission for its individual users. The ECB may also incorporate in these contractual arrangements references to user management arrangements, security standards and licensing conditions applicable to the CIS 2.

The ECB shall ensure that the CIS 2 sends, via the CIS 2 transmission mechanism, automatic notifications of data events to NCBs which request to be sent such automatic notifications.

1 NCBs that wish to receive and store all NCBs' and future Eurosystem NCBs' CIS 2 data in their local applications outside the CIS 2 shall send the ECB a written request for regular automatic transmissions of such data from the CIS 2.

2 The ECB shall ensure that the CIS 2 sends the data to NCBs which request the service referred to in paragraph 1 via the CIS 2 transmission mechanism.

1 The Executive Board shall be responsible for the day-to-day management of the CIS 2.

2 In accordance with Article 17.3 of the Rules of Procedure of the European Central Bank, the Executive Board shall be delegated the powers to: (a) make technical amendments to the Annexes to this Guideline and to the specifications of the CIS 2 transmission mechanism, after taking into account the views of the Banknote Committee and the Information Technology Committee; and to (b) alter the dates for the first transmissions of data pursuant to this Guideline, in the event of a decision of the Governing Council to extend the transitional period applicable to an NCB for implementing the BRF, and after taking into account the views of the Banknote Committee.

3 The Executive Board shall notify the Governing Council of any amendments made pursuant to paragraph 2 without undue delay and shall abide by any decision adopted by the Governing Council on the matter.

This Guideline shall enter into force on 1 October 2008.

This Guideline applies to all Eurosystem central banks.