Commission Implementing Decision (EU) 2017/1256 of 11 July 2017 on templates and procedures for the exchange of information on the EURES network national work programmes at Union level (Text with EEA relevance. )

This Decision lays down the arrangements necessary for the exchange of information within the EURES network on programming its activities. To that end, it provides for the template to be used by National Coordination Offices when drawing up their national work programmes pursuant to Article 31(2) of Regulation (EU) 2016/589 and sets out the procedures for the exchange of information relating to the national work programmes at Union level.

1 Each National Coordination Office shall draw up each year a national work programme for the activities of the EURES network in its Member State in accordance with the template indicated in Annex I.

2 The draft national work programmes shall be made available to all National Coordination Offices who will have the opportunity to make enquiries about the planned activities and to make suggestions for cooperation and exchange of information in relation to the activities.

3 The representatives of social partners at Union level participating in the Coordination Group shall be given the opportunity to comment on the draft national work programmes.

4 After the period given for comments, the final national work programmes shall be available to all National Coordination Offices.

5 The national work programmes shall use as much as possible the indicators and targets applicable to the implementing acts to be adopted under Article 32(3) of Regulation (EU) 2016/589.

6 The national work programmes may use other additional indicators.

7 The National Coordination Offices shall report yearly on the implementation of the national work programmes, identifying results of the planned activities.

The National Coordination Offices shall, in their respective Member State, be responsible for: (a) gathering, analysing and sharing the necessary information pursuant to Article 30 of Regulation (EU) 2016/589 for the purpose of preparing their draft national work programme; (b) drafting their national work programme using the template in Annex I; (c) respecting the deadlines set out in Annex II for the submission of draft national work programmes; (d) making their draft national work programme available to the network using the means provided for by the European Coordination Office; (e) participating in the joint review exercise of draft national work programmes with a view to finalising such programmes and increasing practical cooperation in delivering the support services to workers and employers; (f) finalising the national work programme after the joint review; (g) updating the national work programme whenever necessary and making the updates available to the network using the means provided for by the European Coordination Office; (h) reporting on the implementation of activities laid down in the national work programme respecting the deadlines set out in Annex II;

The European Coordination Office shall be responsible for supporting the exchange of information among Member States on the national work programmes and the joint review exercise, in particular by: (a) sharing information relevant for Article 30 of Regulation (EU) 2016/589 which is available at Union level with the National Coordination Offices to assist them with the preparation of their draft national work programmes; (b) developing and maintaining a tool on the EURES portal Extranet that makes available to the National Coordination Offices the template referred to in Article 7 and any related information on how to fill it in and submit it and provides the National Coordination Offices with an opportunity to review and comment on each other's national draft work programmes; (c) supervising the application of the deadlines set out in Annex II for the submission of draft national work programmes, the joint review exercise and the reporting on the implementation of national work programmes; (d) providing any other tools, training and support necessary to facilitate exchange of information and mutual learning on the programming cycle; (e) making available to the whole EURES network through a dedicated section on the EURES portal Extranet the relevant elements of the programming cycle with a view to increase transparency and mutual learning; (f) encourage National Coordination Offices to ensure consistency between the application of Article 31 and 32 of Regulation (EU) 2016/589; (g) keeping the Coordination Group regularly informed on the functioning of the programming cycle and, where necessary, propose modifications to the template and the procedures.

EURES Members and Partners shall contribute to the EURES programming cycle by: (a) providing data on their financial and human resources available and activities planned that will feed into the national work programme; (b) implementing the relevant activities of the national work programme; (c) providing data on the implementation of their activities that will feed into the national activity report.

1 The Coordination Group shall closely monitor the application of Article 31 of Regulation (EU) 2016/589 and serve as a forum to exchange views and best practice with a view to improving the functioning of the EURES programming cycle.

2 The Coordination Group shall once a year undertake a review of the application of this Decision, which will constitute the contribution of the EURES Coordination Group to the activity and ex post evaluation reports by the Commission in accordance with Articles 33 and 35 of Regulation (EU) 2016/589.

3 The Coordination Group shall decide which elements of the national work programmes and national activity reports are relevant for all EURES staff and therefore should be accessible on the EURES portal Extranet to ensure an appropriate implementation of the EURES programming cycle and achievement of the objectives of the EURES network as established in Article 6 of Regulation (EU) 2016/589.

4 The Coordination Group shall decide which information stemming from the EURES programming cycle is of relevance for and can be used to draft the reports on EURES activity in application of Article 33 of Regulation (EU) 2016/589.

1 The National Coordination Offices shall use an electronic version of the template reproduced in Annex I for the drafting of their national work programmes.

2 The National Coordination Offices may include as many activities as appropriate under each section of the template reproduced in Annex I.

3 If the tool referred to in Article 4 (b) or any information and documentation related to it needs to be adapted or modified, the European Coordination Office shall, before adopting a new version, consult the Coordination Group, in accordance with Article 14 of Regulation (EU) 2016/589.

1 The National Coordination Offices shall follow the schedule reproduced in Annex II for the preparation of the national work programmes.

2 After the adoption phase, the national work programmes or parts of them may be available to the EURES network on the EURES portal Extranet.

This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.