Commission Implementing Regulation (EU) 2023/204 of 28 October 2022 laying down technical specifications, standards and procedures for the European Maritime Single Window environment pursuant to Regulation (EU) 2019/1239 of the European Parliament and of the Council (Text with EEA relevance)

For the purpose of this Regulation, the definitions set out in Article 2 of Regulation (EU) 2019/1239 shall apply. The following definitions shall also apply: ‘formality’ means a coherent set of data elements to be reported by a declarant to the maritime national single window in order to fulfil one or more reporting obligations, ‘user desktop’ means an area in the graphical user interface of the maritime national single window that requires a natural person to perform authentication by entering login credentials, ‘spreadsheet’ means an electronic document in which data is arranged in rows and columns and that may be manipulated and used in calculations, ‘spreadsheet file’ means an electronic file that contains one or more spreadsheets, ‘data cell’ means an intersection of a row and a column in a spreadsheet with a unique address made up of its column letter and row number for the purpose of data input, ‘ship record’ means a collection of data elements about the same ship stored in the EMSWe ship database.

The common functionalities of the graphical user interface and the content of the harmonised digital spreadsheet templates referred to in Article 6(4) of Regulation (EU) 2019/1239 are set out in Annex I to this Regulation.

The technical specifications for making arrival and departure times available referred to in Article 5(10) of Regulation (EU) 2019/1239 are set out in Annex II to this Regulation. The harmonised structure for the support website referred to in Article 5(10) of Regulation (EU) 2019/1239 is set out in Annex III to this Regulation. The uniform format for internet addresses referred to in Article 5(10) of Regulation (EU) 2019/1239 is set out in Annex IV to this Regulation.

The technical specifications, standards and procedures for setting up the EMSWe ship database referred to in Article 14(4) of Regulation (EU) 2019/1239 with respect to collecting, storing, updating and providing ship identification information and particulars, as well as records on ship reporting exemptions are set out in Annex V to this Regulation. The technical specifications, standards and procedures for setting up the common location database referred to in Article 15(4) of Regulation (EU) 2019/1239 with respect to collecting, storing and providing location and port facility codes are set out in Annex VI to this Regulation. The technical specifications, standards and procedures for setting up the common hazmat database referred to in Article 16(6) of Regulation (EU) 2019/1239 with respect to collecting, storing and providing hazmat reference information are set out in Annex VII to this Regulation.

The information of the entry summary declaration listed in Annex VIII to this Regulation is limited to the entry summary declaration particulars defined in columns F10, F11, F12 and F13 of Annex B of Regulation (EU) 2015/2446 at declaration header and master consignment level, including master consignment goods item information, which are lodged directly by the sea carrier or its representative. The remaining information of the entry summary declaration shall not be made available to the maritime national single window. The list of relevant information in the entry summary declaration referred to in Article 127 of Regulation (EU) No 952/2013 to be made available to the maritime national single window according to Article 11(3) of Regulation (EU) 2019/1239 is set out in Annex VIII to this Regulation.

This Regulation shall enter into force on the day following that of its publication in the Official Journal of the European Union. It shall apply as from 15 August 2025.