Commission Decision of 22 March 2024 amending Commission Decision 2011/C 135/03 as regards its applicability, the tasks of the European ITS Advisory Group and the transparency of its operation

‘5 The meetings of expert groups and sub-groups shall be held on Commission premises or virtually, as necessary. The Commission shall provide secretarial services. Other Commission officials with an interest in the proceedings may attend meetings of the European ITS Advisory Group and its sub-groups.’

‘8 As far as possible, the group shall adopt its opinions, recommendations or reports by consensus. In the event of a vote, the outcome of the vote shall be decided by a simple majority of the members. Members who have voted against or abstained shall have the right to have a document summarising the reasons for their position annexed to the opinions, recommendations or reports.’

The members of the group and sub-groups, as well as invited experts and observers, are subject to the obligation of professional secrecy, which by virtue of the Treaties and the rules implementing them applies to all members of the institutions and their staff, as well as to the Commission's rules on security regarding the protection of Union classified information, laid down in Commission Decisions (EU, Euratom) 2015/443 and (EU, Euratom) 2015/444 . Should they fail to respect these obligations, the Commission may take all appropriate measures.

1 The group and sub-groups shall be registered in the Register of Commission expert groups and other similar entities (“the Register of expert groups”).

2 As concerns the composition of the group and sub-groups, the following data shall be published on the Register of expert groups: (a) the name of individuals appointed in a personal capacity; (b) the name of individuals appointed to represent a common interest; the interest represented shall be disclosed; (c) the name of member organisations; the interest represented shall be disclosed; (d) the name of other public entities; (e) the name of observers.

3 All relevant documents, including the agendas, the minutes and the participants’ submissions, shall be made available either on the Register of expert groups or via a link from the Register to a dedicated website, where this information can be found. Access to dedicated websites shall not be submitted to user registration or any other restriction. In particular, the agenda and other relevant background documents shall be published in due time ahead of the meeting, followed by timely publication of minutes. Exceptions to publication shall only be possible where it is deemed that disclosure of a document would undermine the protection of a public or private interest as defined in Article 4 of Regulation (EC) No 1049/2001 .